privacy policy
Last Updated: 17-11-2025
This Privacy Policy explains how Apex Circle (“Apex”, “we”, “us”, “our”) collects, uses, stores, and protects your personal data when you apply for membership, participate in our community, or use our services. We are committed to protecting your privacy and complying with all applicable data protection laws, including the General Data Protection Regulation (GDPR).
By using Apex Circle or providing your personal data, you agree to the practices described in this Privacy Policy.
1. Data Controller
The data controller responsible for your personal data is:
Apex Circle
Talent Square 593
alagicadna0@gmail.com
+31 6 36 57 86 63
If you have questions about this Privacy Policy or your data, contact us at:
📧 alagicadna0@gmail.com
2. What Data We Collect
We collect different types of personal data depending on how you interact with Apex Circle.
2.1 Data You Provide Directly
- Full name
- Email address
- Phone number (including WhatsApp use)
- Age confirmation (18+)
- Location and city of residence
- Availability (via monthly forms)
- Membership plan and preferences
- Payment information (processed by Stripe — we do not store card details)
- Communication content (messages you send to us)
2.2 Automatically Collected Data
When you visit our website or platforms, we automatically collect:
- Device information
- IP address
- Browser type and version
- Usage data and interactions with pages
- Referrer URLs
2.3 Data From Third Parties
We may receive information from:
- Stripe (payment confirmation, billing status)Social media or login providers (if applicable)
- Event partners (attendance lists only when needed for activity access)
- We do not receive nor store sensitive data unless you voluntarily provide it (e.g., health concerns for activity safety). We will never request sensitive data such as religion, ethnicity, or political views.
3. Why We Process Your Data (Legal Basis)
We process your data for the following purposes:
3.1 To Provide Apex Circle Services (Contractual Necessity)
- Managing your membershipMatching you into monthly squadsProcessing availability forms
- Organizing and communicating events and activities
- Sending service updates and reminders
3.2 For Payments (Contractual & Legal Obligation)
- Processing membership fees
- Managing billing cycles
- Complying with financial and tax regulations
3.3 To Ensure Platform Safety & Community Integrity (Legitimate Interest)
- Preventing misuse or fraudulent behavior
- Enforcing community guidelines
- Maintaining a respectful and safe member environment
3.4 With Your Consent
- Marketing updates
- Use of photos/videos of you during events
- Optional surveys or feedback forms
- You may withdraw consent at any time.
4. How We Use Your Data
We use personal data to:
- Operate the Apex Circle community
- Build monthly squads based on availability and location
- Facilitate activity coordination
- Communicate with members via email, WhatsApp, or SMS
- Analyze sign-up trends and improve our services
- Enhance user experience and optimize our platform
- We do not sell your data to third parties.
5. How We Share Your Data
We only share your data when necessary and with trusted partners:
5.1 Service Providers
- Stripe for payments
- Internal databases for organizing member info
- Email & messaging services for communication
- Hosting providers for website operation
- Event partners, but only when needed for attendance or safety
These partners act as “data processors” and must comply with GDPR standards.
5.2 Squad Members
Some of your information (first name, phone number, and city) may be shared with the members of your assigned squad to enable communication.
5.3 Legal Requirements
We may disclose your data if required by law, regulation, or a court order.
6. International Transfers
Some service providers (e.g., Airtable, Stripe, Webflow) may process data outside the EU/EEA.
In these cases, Apex ensures that adequate safeguards are in place, such as:
- EU Standard Contractual Clauses
- Privacy Shield replacements or equivalent protections
7. Data Retention
We retain your data only for as long as necessary to fulfill the purposes described in this Policy:
- Membership data: retained while you are an active member
- Payment data: up to 7 years (legal obligation)
- Communication logs: up to 12 months
- Activity photos/videos: until you request removal
- Website analytics: typically 12–26 months
You may request deletion of your data at any time (see Section 10).
8. Cookies & Tracking (If Used)
If the Apex website uses cookies or tracking tools, this section applies.
We may use:
- Essential cookies (required for site operation)
- Analytics cookies (e.g., Google Analytics)
- Performance cookies
You can manage cookie preferences through your browser settings.
9. Data Security
We implement technical and organisational measures to protect your data, including:
- Encrypted payment processing via StripeSecure storage tools (Airtable/Webflow)
- Access controls and authentication
- Regular security reviews
No system is perfect, but we work to maintain industry-standard protection.
10. Your Rights Under GDPR
You have the following rights:
- Right to access, request a copy of your data
- Right to rectification, correct inaccurate information
- Right to erasure (“right to be forgotten”)
- Right to restrict processing
- Right to withdraw consent
- Right to object to certain types of processing
- Right to data portability
To exercise your rights, contact us at: alagicadna0@gmail.com
We will respond within 30 days.
11. Children’s Privacy
Apex Circle is strictly for adults (18+).
We do not knowingly collect data from minors.
12. Changes to This Policy
We may update this Privacy Policy from time to time.
When we make changes:
- We will update the “Last Updated” date
- Continued use of Apex services means you accept the new version
13. Contact Information
If you have questions, requests, or complaints about this Privacy Policy, contact us at:
Apex Circle – Data Protection Team
Email: alagicadna0@gmail.com
Website: www.apexcircle.nl
WhatsApp: +31 6 36 57 86 63
You also have the right to lodge a complaint with your local Data Protection Authority (e.g., Autoriteit Persoonsgegevens in the Netherlands).